
Moving to a new apartment is an exciting fresh start—but it also comes with a fair share of logistical challenges. From planning and inspections to getting your deposit back, there’s a lot to juggle. Whether it’s your first apartment or your fifth, the tips below will help make the transition smoother, more organized, and less stressful.
1. Start Planning Early
The earlier you begin preparing, the more control you’ll have over your move. As soon as you know your move-in date, start a checklist and timeline. Break things down week by week:
- Schedule movers or reserve a rental truck
- Submit a change-of-address form with USPS
- Notify your landlord, utility companies, and service providers
- Start gathering free boxes and packing supplies
Giving yourself time also makes it easier to compare quotes, find deals, and avoid the last-minute scramble.
2. Get Your Deposit Back When Moving Out
Security deposits can be a big chunk of money, and you’ll want to do everything you can to get it back. The good news? A few simple cleaning and repair hacks can go a long way toward making your old place move-out ready. Landlords appreciate tenants who leave the apartment in good condition—and often reward them with a full refund.
Here are some smart DIY tricks to help you out:
- Take photos of the apartment as you’re moving out. Document the condition of every room to protect yourself in case there’s a dispute.
- Fill small holes in the walls using everyday items like toothpaste, ivory soap, or even a dab of glue if you’re in a pinch.
- Patch over nail holes or scuffs on the wall. Even if it’s not perfect, this shows your landlord you’ve made an effort.
- Fix carpet dents by placing an ice cube over the dent, letting it melt, and then fluffing the fibers up with a spoon.
- Clean stains from carpet.
- Prevent scuffing when removing nails by wrapping a rubber band around the head of the hammer. It cushions the contact point and protects the paint.
A little attention to detail now can save you hundreds of dollars and give you peace of mind as you hand over the keys.
3. Make a Move-In/Move-Out Photo Record
Whether you’re moving into a brand-new unit or saying goodbye to an old one, photo documentation is a powerful way to protect yourself. It can help you recover your security deposit, avoid being blamed for damage, or prove the condition of the unit at the time of move-in.
Here’s what to photograph before leaving your old place and when moving into the new one:
- Walls and floors: Document any scratches, dents, or stains—especially near doors and high-traffic areas.
- Ceilings and light fixtures: Look for leaks, water stains, or missing bulbs.
- Appliances: Open and photograph inside the fridge, oven, dishwasher, and washer/dryer if provided.
- Cabinets and closets: Capture inside and outside—check for missing handles or broken shelves.
- Windows and doors: Check locks, screens, blinds, and weather stripping.
- Bathroom fixtures: Photograph the condition of sinks, tubs, toilets, and tiles.
- Utilities: Take photos of your gas, electric, and water meter readings if accessible.
- Keys and locks: Snap a picture of each key and the door it corresponds to.
Take clear, well-lit photos (or video walk-throughs) and store them in a folder labeled with the address and date. If you’re leaving an apartment, email the images to yourself and your landlord for a clear digital record.
4. Set Up Utilities Before You Arrive
There’s nothing worse than moving into a dark apartment with no internet. Be sure to schedule your utility transfers for the day before or the morning of your move. Common services include:
- Electricity
- Water and sewer
- Gas
- Internet and cable
- Trash and recycling
Some landlords or property managers will coordinate this, but if it’s up to you, make the calls at least two weeks ahead.
5. Get to Know Your Lease and Building Rules
Before moving day, read your lease closely. Some buildings have specific rules about moving hours, elevator reservations, or where the truck can park. Not following these rules could lead to fines or strained landlord relations. Ask your property manager about:
- Move-in instructions
- Parking logistics
- Preferred movers or moving windows
- Key pickup or access codes
6. Celebrate and Settle In
Once the boxes are in and the couch is (mostly) in place, take a deep breath—you did it! Take time to:
- Clean before unpacking
- Introduce yourself to your neighbors
- Update your address on your driver’s license, voter registration, and streaming services
- Explore your new neighborhood—check out local restaurants, markets, and parks
Final Thoughts
Moving to a new apartment is a big transition, but it doesn’t have to be stressful. With a little planning and some effort—especially when it comes to documenting the condition of your place and cleaning up thoughtfully—you can protect your deposit, avoid conflict, and enjoy the fresh start you’ve worked hard for.

Request an Estimate
The best way to give you a fair, accurate price is to have a Gerber representative visit your home or business. This service is free—there is no charge for us to do an on-site survey and prepare an estimate.